Your information and health records

Why do we collect information about you?

We create and manage the patient records relating to Mental Health and Learning Disability services in LincolnshireTo do this, LPFT asks for personal information so that we can make sure you are receiving the best care, information, advice, treatment, and support that is right for you. To do this effectively, efficiently, and safely, we must keep records about you, your health, and the care we have provided or plan to provide to you. 

These records may include information such as:

  • Your address, date of birth and emergency contact details.
  • Equality and diversity data (for example, ethnicity, religion, etc.). We are legally obliged to collect this information so that we and our commissioners can be sure that we provide our services fairly to anyone from any background or community who may need them.
  • Notes and reports about your health, and information about your treatment and care.
  • Information from other people who are involved with your care, such as other health and social care professionals, relatives, or friends.
  • Records on other contacts we have had with you, for example, if you have contacted us with an enquiry, or have attended an event, and agreed for us to send you our newsletters.

It is important that we hold accurate information about you, and we rely upon you to inform us of any changes. The information about you and the services you receive will be recorded on our patient information systems. We scan paper letters and reports into this system so that everything is in the same place.

The patient information systems we use are secure and comply with Data Protection requirements and NHS standards of security. Your information cannot be accessed from outside our organisation without appropriate permissions.

As partnership working strengthens between health and social care agencies to ensure best care, information about individuals and whole communities is increasingly being shared across disciplines and organisations.  This means that some of our records are shared or held jointly with other statutory agencies, and other Health and Care organisations that may also be involved in your care such as Lincolnshire County Council, the Lincolnshire Transformation Network of Care Delivery, and United Lincolnshire Teaching Hospitals NHS Trust; however this will be discussed with you by your healthcare team.

Updated July 2024

Useful contacts

Records Management
Lincolnshire Partnership NHS Foundation Trust
Unit 9
The Point
Lions Way
Sleaford
NG34 8GG

Telephone: 01529 222327

Email: lpft.lpftrecords@nhs.net 

Data Protection Officer: lpft.dataprotectionofficer@nhs.net

Caldicott Guardian: lpft.caldicottguardian@nhs.net 

Useful websites

Useful links